Procurement Manager Job at Catholic Relief Services (CRS)

Company Description:

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works tosave, protect, and transformlives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

We are recruiting to fill the position below:

Job Title: Procurement Manager

Job Location: Abuja (FCT)
Employment Type: Full-time

Job Description: 

• You will manage all Country Program systems and processes for local and international procurement of goods and services to advance the delivery of high-quality programming to the poor and vulnerable.
• Your knowledge and experience will allow you to successfully manage the quality and efficiency of all procurement and purchasing activities and to ensure stewardship, integrity, transparency, and accountability.

Roles and Key Responsibilities

• Ensure the highest level of transparency and integrity amongst the procurement department and prevent fraud along the procurement process. Conduct periodic risk assessment along the procurement process.
• Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming.
• Oversee and monitor relationships and transactions with suppliers and voucher vendors, supplier performance, and contractual obligations to ensure contract completion per authorized terms and conditions. Take action to address current and/or potential contractual issues and/or inefficiencies to mitigate risk. Advise on contract/purchase order modifications, if needed.
• Monitor payment terms and schedules through maintenance of open order report and oversee coordination with the finance team to ensure timely payments to vendors.
• Manage a reliable procurement document trail and database management system for control, accountability, and input for proper inventory recording. Ensure all required information and records are complete, accurate, up-to-date, and properly filed. Oversee reports preparation, consolidate reporting, and analyze data for decision-making.
• Oversee the application of Insight and data cleanliness for procurement.
• Lead CP procurement team to promptly prepare and respond to audits, while collaborating with other functional departments (Risk & Compliance, Finance, Admin etc.)
• Manage fully compliant procurement systems and operating procedures and organize the procurement functions. Assess effectiveness and efficiency and lead improvements. Ensure compliance with CRS procurement principles, standards, and policies; donor regulations; and local statutory requirements.
• Coordinate with various departments to proactively assist with goods/services flow analysis and determine the appropriate supply chain modality, needs and quantity, quality and delivery requirements for goods, services and cash and voucher assistance (CVA). Maintain an up-to-date procurement plan. Collaborate with budget holders to develop annual budget plans that meet procurement needs.
• Manage and control the analyze-to-contract process with strategic sourcing solutions to ensure the best value for money. Key activities include market assessment and price monitoring, writing goods/services specifications, defining supplier evaluation criteria, organizing solicitation documents, running transparent and consistent bidding and vendor selection processes, preparation of contracts, etc.
• Other related duties as assigned by Supervisor.

Supervisory Responsibilities:

• Procurement Officers and Procurement Specialist

Key Working Relationships

• Internal: The Country Representative, Deputy Country Representatives, Abuja based Ops Leads - HR, SC Cost Accountant, Head of Offices, COPs and other program managers, regional and HQ teams including the DRD- Ops; HQ Finance and Supply Chain, Office of General Counsel.
• External: Church Partners, CRS implementing partners, operational partners, and colleague organizations; Local Government; auditors; banking and insurance Institutions; service providers and vendors.

Job Requirements:

• Knowledge of international and national procurement regulations and local market conditions.
• Strong knowledge of contract terms and proven ability to negotiate terms and agreements and build and maintain networks with suppliers.
• Staff management experience and abilities that are conducive to a learning environment.
• Bachelor's Degree in Supply Chain Management or other relevant degree required. An advanced degree in procurement and relevant certifications will be added advantage.
• Minimum of 5 years work experience in procurement / purchasing management, logistics, administration with increasing responsibility, preferably with an international organization.
• Good knowledge of various donor procurement regulations (e.g. USAID, The Global Fund, EU, UN)
• Additional education may substitute for some experience.

Preferred Qualifications:

• Master’s Degree in Business Administration or other relevant field preferred. Professional certifications a plus.
• Good knowledge of and experience in CVA programming and operational requirements.
• Proficient in MS Office package (Excel, Word, PowerPoint). Experience with database management systems (e.g. MS Access) highly desirable.

Knowledge, Skills and Abilities:

• Strong planning, coordination, prioritization, and time management skills
• Strong analytical skills with ability to make independent judgment and decisions
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Proactive, resourceful, solutions-oriented and results-oriented
• Strong negotiation, communication, and relationship management skills

Required Languages:

• Candidate must be able to communicate fluently in English language.

Travel:

• Must be willing and able to travel up to 25 %.

Agency REDI Competencies (for all CRS Staff)

• Acts with Integrity: Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.
• Builds and Maintains Trust: Shows consistency between words and actions.
• Collaborates with Others: Works effectively in intercultural and diverse teams.
• Open to Learn: Seeks out experiences that may change perspective or provide an opportunity to learn new things.
• Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
• Personal Accountability: Consistently takes responsibility for one’s own actions.

Agency Leadership Competencies:

• Develops and Recognizes Others: Builds the capacity of staff to reach their full potential and enhance team and agency performance.
• Strategic Mindset: Understands role in translating, communicating, and implementing agency strategy and team priorities.
• Lead Change: Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.

What we offer

• CRS offers a comprehensive benefits package including medical, dental, life insurance, vision, generous retirement savings plan and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.

Job Application Deadline:
21st May, 2024.

Method of Application:
Interested and qualified candidates should:
Click here to apply online

Note

• Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need.
• All positions requiring residence or frequent travel outside their home country must undergo and clear a pre-employment medical examination.
• CRS talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people - especially children and vulnerable adults - to live free from abuse and harm.
• EOE/M/F/D/V - CRS is an Equal Opportunity Employer. (For all US and International positions)
• Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.