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Tuesday, 27 August 2019

Employment For Finance & Administrative Assistant at Breakthrough Action-Nigeria

Company Description:

Breakthrough ACTION-Nigeria is a five-year (2017-2022), USAID-funded project. The goal of Breakthrough ACTION-Nigeria is to increase the practice of 17 priority individual and household level behaviors and five provider targeted behaviors in the areas of malaria; maternal, newborn, child health and nutrition; family planning and reproductive health (RH); and tuberculosis, while increasing the capacity of national and sub-national entities to coordinate and oversee quality SBC programming. Implementation will vary by health area across eleven states.

We are recruiting to fill the position of: 

Job Title: Finance & Administrative Assistant

Location: 
Cross River

Summary

  • The Finance & Admin Assistant is responsible for providing office support by assisting with administrative and financial systems, logistics and procedures.
Essential Duties and Responsibilities
  • Maintain the project field office petty cash, prepare payments, ensure proper authorization for payments, distribute payments as required, and supervise the processing of staff claims and advances and per diem.
  • Complete purchase orders, time and attendance records and prepare necessary reports for relevant senior Admin and Finance Officers, and Deputy Project Director – Malaria & TB.
  • Assist with identification and payments to vendors.
  • Submit monthly financial reports as required to the Senior Finance Officer II.
  • Carry out other tasks to support BA-N Integrated project efforts as assigned.
  • In addition to the general duties described above, specific duties and responsibilities include the following. Other duties may be assigned.
  • Assist the BA-N State Coordinator/Senior Program Officer - Malaria and staff with preparation and logistics for community activities, meetings, trainings and other events as needed at the field office.
  • Maintain general office systems including filing; coordinating timely timesheet submission; sending, receiving and distributing faxes; and photocopying.
  • Assist the office staff with the tracking and development of administrative documents;
  • Maintain organized files on all admin and financial related reports and documents.
Supervisory Responsibilities:
  • This position will have no direct supervisory responsibilities. The position reports to the Senior Program Officer- Malaria/State Coordinator for the respective state.
Education and/or Experience
  • Experienced in supply management and inventory control
  • Fluency in Hausa language
  • Internet research abilities
  • Strong problem solving skills
  • Ability to work independently
  • Well-organized, with ability to track multiple activities and deadlines
  • Experience in providing administrative support to work teams
  • Ability to work successfully in a cross-cultural, team-based environment
  • HND or Bachelor’s degree with at least 3 years work experience with admin and finance support for health programs
  • Strong spoken and written English skills
  • Excellent communication skills
  • High level administrative writing skills
  • Proficiency with Microsoft Excel, Word and PowerPoint, or similar software
  • Professional and organized
Application Closing Date
10th September 2019.

Method of Application
Interested and qualified candidates should send their Cover Letters and CV only as one PDF document to: hiring@ba-nigeria.org 

Note

To apply for this position, please follow the instructions exactly as described below. Any submissions that do not follow the instructions exactly will be discarded without review:

Your cover letter should include the following:

  • Address the education/experience requirement specified for the position with specific examples where necessary.
  • Language skills.(Please note that language skills will be tested during interviews for shortlisted candidates.)
  • Include the specific date when you would be able to begin work.
  • CV and cover letter PDF file name must be your first and last name in CAPS (e.g.: USMAN SEGUN).
  • The subject line of your email should be the job title along with the job location. E.g. “Finance and Administrative Assistant - Cross-River”
  • Do not include any additional certificates or documentation. Any applications that include certificates or other documents will be deleted immediately.

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