Recruitment at Plan International for Deployment Coordinator

Company Description:

Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for - and respond to - crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.

We are recruiting to fill the position below:

Job Title: Deployment Coordinator 

Job Location: Nigeria
Grade: 2
Reports to: Deployment Manager
Functional Area: Disaster Risk Management (DRM)

Role Purpose

• This role will support in sourcing staffing and deployment needs in the Ukraine response, working closely with the Deployment Manager.
• Plan International is currently responding in Poland, Romania and Moldova to the Ukraine Refugee Crisis. As new responses, Plan’s programme and staffing requires significant surge capacity. Along with this Plan International continues to provide surge support globally to a multitude of crises.

Dimensions of the Role

• This position will support the Deployment Manager in ensuring that surge support is identified quickly for the Ukraine response, and all paperwork and administrative processes are completed quickly and in line with Plan Internationals policies and procedures.
• Plan International has seen an increase in requests for humanitarian surge capacity in its operations globally. At the same time, we are currently in the process of scaling up our response to the evolving Ukraine crisis, and establishing partnerships with national organisations in Poland, Romania, and Moldova. This requires dedicated support to the Ukraine crisis, supporting deployment processes.

Accountabilities

• Supporting the advertisement of the roster, and screening applications to ensure we have a strong pool of internal and external roster members.
• Maintain visibility of roster requests within the organisation and work with the deployment manager to identify appropriate staff who can deploy.
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures
Manage the roster email account and record all requests for surge capacity support
• Support the deployment process for surge staff, with a particular focus on the Ukraine response.
• Liaison with Plan Internationals travel agent, ensuring flights and hotels are booked quickly and in line with our policies and procedures. This may require out of hours work due to the urgency of travel for many positions.
• Maintaining a deployment tracker for all deployments to the Ukraine crisis.
• Developing regular deployment reports; analysing deployments by sex, technical area, location etc.
• Preparing all paperwork for staff deploying to the Ukraine crisis.
• Provide all staff deploying with key induction material, ensuring mandatory trainings have been completed in advance of travel.

Key Relationship
Internal:

• Roster members
• Roster leads
• Ukraine Crisis Support Hub
• Deployment Manager
• People & Culture Team
• Humanitarian Department

External:

• Consultants

Technical Expertise, Skills and Knowledge
Essential:

• Ability to solve problems
• Strong communication skills
• Ability to manage multiple priorities with short deadlines
• Demonstrated experience in administration
• Strong IT skills, particularly Microsoft applications
• Proven experience of working on HR processes

Desirable:

• Demonstrable knowledge of humanitarian ways of working

Job Application Deadline:

5th October 2023.

Method of Application:

Interested and qualified candidates should:
Click here to apply online

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