Company Description:
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and Nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in under-served communities worldwide.
We are recruiting to fill the position below:
Job Title: Assistant, Country Office Front Desk & Administration
Job Location: Abuja
Employment Type: Full-time
Job Description:
- To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.
- This position is responsible for providing front desk and general administrative support.
Main Tasks and Responsibilities
- Posting and updating of compliance posters in relevant locations
- Providing support in organizing seminars, workshops, and other office events.
- Maintain archiving system of physical and electronic office administrative files.
- Assist in maintaining the needed signatures and follow-ups of the contractual agreements for both employees and consultants
- Support the HR unit regarding the signatures through the DocuSign system
- Assist staff with administrative and security related protocols
- Coordinating with logistics/fleet management for staff business trips.
- Ensuring specific offices are services with necessary supplies
- Oversight for office/guesthouse cleaning staff
- Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.
- Answer the telephone and take messages for an office or a department, and also to receive and manage visitors to the office.
- Send and receive faxes and emails from/to field sites.
- Perform photocopy work when required.
Minimum Requirements
- Patience, perseverance, proactive, self-motivated and ability to work in stressful environment
- Ability to take initiative, and willingness to take on new responsibilities
- High degree of professionalism and strong work ethic
- Ability to prioritize work and multi-task in a fast- paced environment with shifting priorities
- Capacity to work both independently and as a member of a team.
- Ability to meet schedules and deadlines of the work area.
- Fluency in written and spoken language as required
- Computer literacy with demonstrated experience in utilization of databases and Microsoft Office.
- Typically, a Diploma in related area. Equivalent combination of relevant education and experience may be substituted as appropriate.
- Typically, one year or more of office and/or administrative workplace experience such as Front Desk & Admin support
- Previous experience with International Medical Corps is a plus
- Emotional maturity and agility in working in a fast-paced environment
- Excellent Interpersonal and communication skills
Job Application Deadline:
Not Specified.
Method of Application
Interested and qualified candidates should:
Click here to apply online
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